Salomon Davila: hi welcome everybody, this is the cadence.
Salomon Davila: September community of practice meeting welcome, we wanted to.
Salomon Davila: sort of hope everyone's doing well in their start of the Semester and you may recall, we had a hiatus and August, as many of you were gearing up for very busy times i'm sure and hoping it's a little bit better now.
Salomon Davila: We wanted to just get us together once again on this monthly calls to give a couple of updates see how folks are doing on the ground, recruiting students recruiting employers.
Salomon Davila: Make aware of some systematic topics that may come up in terms of processing students processing agreements which will address in a moment and.
Salomon Davila: You know, making sure everyone has the communication that you know at hand and have a forum for communication so i'm going to.
Salomon Davila: Just transition over to chuck and Alan if you're there just for some updates general updates what I have for us is more of the employer, update and engagement and some of the foundational foundation current catalyst topics, but i'll kick it over to chuck.
Chuck Eason: Great thanks yeah yeah not a whole lot of updates just for our project 10 for this and entrepreneurship we've got.
Chuck Eason: Three out of the 10 colleges, I think we're starting here right now with some fourth one maybe on the way to get to mission college pasadena city college river valley college.
Chuck Eason: identified the companies and start to get students lined up as well and starting in their internships so it's good to see some of the story, would like to get one or two more started here for the fall semester so.
Chuck Eason: At least me half the group going now and the other half going in the winter spring Semester, the other update, I wanted to share them.
Chuck Eason: i've been participating in the the foundation for California Community colleges, you know we're using the their career callous Program.
Chuck Eason: With their workday platform is the payroll platform, and so we have the master agreement with the Foundation to pay all the bills basically for all the student internships.
Chuck Eason: But they have a monthly Community practice that they do is there's a lot of different organizations that are using the career college Program.
Chuck Eason: So we're just one of them, but the last that can be a practice called last Wednesday, I think it was they were sharing how they have a new career callous community, which is powered by salesforce and basically what it is it's a way for you to.
Chuck Eason: submit you know questions or requests for action or something if you're dealing with a student if you need some help or something it's similar to.
Chuck Eason: Basically, when you have your it department that your colleges, I need to help desk request.
Chuck Eason: We submitted it goes into a queue and then somebody responds to that, so I wanted to make sure that you guys are aware they're marching that new system.
Chuck Eason: Is before it was we would send an email that you know where our rapid the Foundation with that person was out on vacation or something we sitting there in the email box.
Chuck Eason: But now it goes in this opportunity to go in this new system and then somebody will be able to address it may be faster basis.
Chuck Eason: And they also shared with us a few documents there's a.
Chuck Eason: couple spreadsheets a developed.
Chuck Eason: One is onboarding spreadsheet but we're handling that through someone's putting that together, but it's your responsibility.
Chuck Eason: At the College is to do the onboarding so they do have an onboarding spreadsheet that yet folks and when is the last day for your students has to be sent in touch want to make sure.
Chuck Eason: you're aware of that will post it on our Community practice website to show you have access to it so that's all I had really did you want me to show the spreadsheet real quick.
Salomon Davila: Please, yes I.
Salomon Davila: want to, I want to just to alert.
Chuck Eason: Everybody.
Salomon Davila: I shared with everyone some of the documentation that.
Salomon Davila: chuck was referring to from the current catalyst community of practice, and this may be pertinent to you or your time keeper supervisor.
Salomon Davila: But we wanted to alert you that there are opportunities for you to plug in and learn a little bit more about their onboarding process, which you know, can be a bit.
Salomon Davila: A little bit of a learning curve at the beginning and so there's ways for you or your time keeper Supervisor to attend those meetings and learn more about this and, and so do.
Salomon Davila: This information that you may see from them, we collect most of this from you already in our process and they receive it.
Salomon Davila: And so I wanted to also learn that that we process.
Salomon Davila: The onboarding of the students have your interns through the collection of this information.
Salomon Davila: However, there is a new protocols for the foundation that is looking to off board students, which is almost as important as onboarding and.
Salomon Davila: yeah So this is the onboard.
Chuck Eason: yeah this is onboarding one so it's a little more information for the onboarding but.
Chuck Eason: We collect that right now, primarily through our automated system that Solomon is set up so but yeah the one I wanted to share with you, was basically the off boarding.
Chuck Eason: So the reason that you're just now starting here internships, but you need to start worrying about this when they're over.
Chuck Eason: Is that we want to make sure that you have to offer and before you know when they come up to their last day at work, otherwise we could end up going over and they'll be penalties that we'd have to pay.
Chuck Eason: So anytime you're getting ready to finish up one of the student internships, you have to submit the on off boarding information, but the student name and then there's different fields that you fill in for the.
Chuck Eason: off boarding reason and all that and then this one, you can actually do multiple if you fill this out, I was just playing around with it, you can enter the name information, then it starts to fill in the spreadsheet with multiple names.
Chuck Eason: But that's something that'll be your responsibility when you get towards the end make sure you do that, we don't want the this continue on, and then we end up with penalties or payments, and we have to do at the end of the internship.
Marc Carson: And chuck someone how how far in advance, like two weeks prior to the end of the project or.
Salomon Davila: Four days minimum to afford a student, my understanding is what they require, and all that is really required is for you to approve their last time card.
Salomon Davila: And after you put the last time card with this off boarding information they will officially pay off the student at that date, and so, which is by law, a requirement to be able to pay the individual at the last day of their employment.
yeah.
Wendy Shan: I have a question, so our contract will end on December 15 and both of the interns already started on the 20th of this month, so in order to start off boarding.
Wendy Shan: What do we need to do to win either initiated in work day where should we send the email to madden.
To.
Chuck Eason: yeah me, I think you would just send them send this spreadsheet to megan so you could, if you have one student you could do it for one if you have more than one it'll you can do more than one, and then the spreadsheet.
Wendy Shan: And if I get a copy of this.
Wendy Shan: excel sheet after the meeting.
Salomon Davila: fact I I do collect this information for those of you that are using the smart sheet on boarding when you onboard a student.
Salomon Davila: For those of you have gone through that process if you recall there's two pieces of information I collect for dates what is their starting date which is every two weeks of a starting a period but there's also a tentative ending date of the internship.
Salomon Davila: which has to be 35 days from the start date.
Salomon Davila: So what happens in smart sheet, and this is why we're using such a platform you'll get an alert of five days before the end date that you specified to say hey.
Salomon Davila: This internships about to end and five days have you approved the last last time card, and please send this information to make him.
Salomon Davila: If it and then you'll have an option if it's not going to end on that date, for whatever reason, maybe the hours that you spect out were.
Salomon Davila: too short and therefore the internship may be a little bit longer you can edit the end date at that time and so.
Salomon Davila: You will get an alert change the date, if need be, and then the the time clock will reset five days before the end you'll get another notification saying hey five days from now you're interested in is going to end please approve the last time card and submit this to megan so.
Wendy Shan: Perfect so that notification will come from the work the system is that correct.
Salomon Davila: From know from from my system.
Wendy Shan: On your system Oh, what is the name of your system.
Salomon Davila: I use smart sheet.
Wendy Shan: Which is I got you.
Wendy Shan: I got you.
Wendy Shan: Thank you.
Chuck Eason: you're just going to point out that will post the form on their community of practice for us for our sectors, the business.
Chuck Eason: Entrepreneurship that net and it's under educators, but we have, like all of our recordings and then, I have a section here for the Foundation there's even videos and stuff you can go view but we'll put the forms upon your to so you have access to.
Wendy Shan: sounds good, thank you.
Chuck Eason: So that's all I had.
Alan Braggins: Okay, well then i'll take over from there jack GM for project nine I want to introduce our our newest member of the team to make a Connor.
Alan Braggins: she's the senior Vice President for strategic initiatives that calibrate and she's joining the call today she's taken over the position that Stewart knocks used to have.
Alan Braggins: And so i'm going to put in the chat box for any my colleges that have not yet process their sub agreement.
Alan Braggins: The two box on page seven, is going to have a little bit different wording there, so I will put that in the chat box right now for everyone i'll put it in for everyone, even though it only applies to the project nine people.
Alan Braggins: And to make it do you want to say anything or.
Tamika Connor: just want to say hello i'm excited to be here and thank you so much for this partnership opportunity with with cow bright and looking forward to working with everyone.
Alan Braggins: Thank you, we got it we got a great team between the 19 colleges that are represented so it's really good and that's the date that I had Solomon so take it away.
Salomon Davila: Thank you, Alan and I just want to reiterate what Alan just mentioned, which is critical, some of you may have received a message from myself or from Alan.
Salomon Davila: Over the past week or so it's we're assisting calibrate in their transition, with the new team we're wanting to make certain that.
Salomon Davila: Your your administrator may not be yourself, but your administrator if they're not on the line are on top of making certain that we get the sub agreement ASAP.
Salomon Davila: to calibrate that's what the contact information that Alan put forward in the chat is all about, so that that sub agreement is process as soon as possible, which will then set you up for the onboarding of your students, which is actually a two other agreements.
Salomon Davila: And if you didn't receive an email from me, you don't worry, but if you did that's what that's about the sub agreement priority number one ASAP should have been done yesterday type of thing, so please ask your administrator if that's the case and be received a message from us.
Salomon Davila: Okay, and just to kind of circle back to the other agreements which.
Salomon Davila: Let me pause here for a second and collect my slides over here.
Salomon Davila: But as I bring up the this up.
Salomon Davila: There was a question, this is for everybody.
Salomon Davila: about the two subsequent agreements after you get rid of to establish the sub agreement which is pretty much the the transaction of the fiscal lead.
Salomon Davila: there's two other agreements, both those other are risk insurance based it's the external agreement which is called a supervisory agreement correct correct me if i'm wrong chunk and then a second agreement which is.
Salomon Davila: The I sorry I need to bring it up here.
Chuck Eason: But it's yeah it's a external work site agreement, so you have.
Salomon Davila: External work.
Chuck Eason: yeah they call the supervisory Community college agreement is also really works at group but that's if it's a virtual internship so that's with the company college is considered the employer site.
Chuck Eason: But if if they're working at the Deity company or then that's an external websites that so many of.
Alan Braggins: us in the chat.
Salomon Davila: yeah so i'll put it.
Salomon Davila: In here there's the external.
Salomon Davila: So bottom line is that these are other agreements, which again they're mostly for insurance purposes they're not.
Salomon Davila: For the transaction have any fiscal it's for risk transferring it for risk insurance it This is important because.
Salomon Davila: The foundation for California Community colleges will check and this is what we ran into and whether or not we have these agreements with the established colleges and employers.
Salomon Davila: So you cannot onboard your students unless these are on their folder on their record, and so we began collecting these in addition to or after the sub agreement so.
Salomon Davila: When you talk to your employer note that you will have to have their information, the employer information so that you can execute this.
Salomon Davila: Supervisory.
Salomon Davila: Agreement with that employer because it's establishes the risk from your college to the employer, that they will have, for example.
Salomon Davila: General liability insurance, the foundation covers the workman's COMP but the employee has to have general liability, the student trips or has an accident at the parking lot things like that.
Salomon Davila: The workers COMP that's the Foundation, but general liability that's the employer.
Salomon Davila: If the student is doing a remote internship at your you know college or remotely then that's your college you're essentially the the site and so that's the external works out agreement that you would have to sign off anyways as part of the.
Salomon Davila: catalyst program so your College has the external works out agreement, just because you're there your students and your students in theory, are at your campus.
Salomon Davila: So that's general liability of your campus and then, if they are attending a work site at the employer that's the supervisory which essentially what you're doing is extending the liability from your college to the employer.
Salomon Davila: Right So those are the two things that are in there, so your administrators received these pieces of information, and if you haven't heard from them regarding these agreements, please do because we need to collect them as you you're attempting to onboard your students.
Chuck Eason: and keep in mind that the supervisor agreement is a two way agreement, so in my case between so on college in any view colleges and then for Alan between calibrate and ecologist but the works that agreement is a three way agreement so has to be signed by the.
Chuck Eason: DVD company your college and then you know my case, a lot of college or calibrate, so we need a few days to once we get him my college President pretty quick about turning around the IP my college President the sign sign in once you guys get your signatures.
Salomon Davila: Correct.
Salomon Davila: Thank you, I know that That may sound a little confusing trust me.
Salomon Davila: Stephen confusing on from my end and that's because i'm dealing with it just know that we need to have that so at this moment, when your onboarding your lawyers.
Salomon Davila: That you're collecting the job description learning outcomes and verifying to schedule it meets the Foundation onboarding of your of the students right that's where they we check.
Salomon Davila: that the agreement is in place, and so you will be receiving an alert with a folder link to verify that that agreement is in that folder if it's not in that folder, then we can move forward.
Salomon Davila: And so you will get a notice to check that folder to make certain that we've received in the way that we put it in the folder is emailing it to chuck or Allen and myself, so that we can make certain that that agreement is in that folder that the Foundation will check.
Salomon Davila: So that's a big step and we've already ran into that with the colleges that have successful onboarding so just to reiterate, we do have colleges on the on the board, as you would say.
Salomon Davila: Just to explain a little bit the numbers that you see here are the various steps that the colleges are taking to onboard the students, we go from step 02 step nine nine is affording.
Salomon Davila: So you can see, we already have students in the internship process already, as was described.
Salomon Davila: We have exactly six six out of the 14 already processing, we have a couple of for background check, although I believe these may have been denied or need to be removed.
Salomon Davila: Some students were not selected, and so we also collect that if folks are applying to your college and you, you basically don't.
Salomon Davila: move them forward we collect who, who is not selected they get a very nice letter of, thank you for applying type and then there's at least.
Salomon Davila: 10 students from what i'm seeing here that are sitting at to be reviewed, but I have a feeling that they were just either denied or or just need to be pushed to tonight's I know.
Salomon Davila: pasadena has already some students on on the board there, so you can see, as more of your students start applying will start tracking them and.
Salomon Davila: This is just a different form of of seeing the total number of students being processed through the pipeline, it does help me at least and sometimes I need to get in there and assist a student.
Salomon Davila: or faculty Member or a timekeeper supervisor or work with a foundation to process these students.
Chuck Eason: In Ellen and I have to submit monthly reports to the governor's office, so I actually put a copy of this in the monthly reports to show where we're at.
Loren Kelly: Like unless i'm showing a number and for wessels college, no more, but I haven't, to my knowledge.
Loren Kelly: and
Loren Kelly: sent any student to the application.
Salomon Davila: It may be because there's actually two projects under your college.
project.
Loren Kelly: Okay, different projects all right, thank you for that claim to.
Salomon Davila: Remember, we actually are meeting.
Salomon Davila: Two projects of the main the best manufacturing.
Salomon Davila: Business innovation.
Chuck Eason: That is good question so right now you'd have a combined.
Salomon Davila: So right now they're combined yeah.
Chuck Eason: we're probably going to need for our monthly reporting, we probably need to do a separate one would that be possible to have a separate oh.
yeah.
Salomon Davila: I was just quickly trying to put something together for for today's meeting.
Okay.
Salomon Davila: cool, so thank you.
Salomon Davila: For for that so that was a little bit about dates I think what we also wanted to sort of get into the meat today is is.
Salomon Davila: The company or employee engagement part of it, which I know many of you are still in that Phase I know many of the colleges, have worked with me over the summer.
Salomon Davila: for developing communications i've created forms for some of them, some of them have created their own outreach efforts have attended some meetings at some of your colleges have colleagues and put together.
Salomon Davila: Some of you have emailed direct contacts from employers so many of you are attempting and doing different things which is great, however, I do know that that i'm under the understanding that there's still some assistance, of necessity, so there's two things that are happening in October.
Salomon Davila: We tend to we have a scheduled general outreach for cadence scheduled for October next Friday, as a matter of fact, at the end of this meeting, we intend to basically do another email blast you may have seen it in the newsletter.
Salomon Davila: to invite employers to to a general info session so what will happen, I don't have the form up here, but they they get a actually.
Salomon Davila: As I as I get that out, they will get an invite to that webinar but if they cannot attend we actually invite them to just submit a letter of interest so so that we have a.
Salomon Davila: Their info and many, many of the colleges do not attend the webinar, but they do, send a letter of interest for which then I I contact them and essentially try to pair them up with an announced them here in the future meeting.
Salomon Davila: Is there any questions without a webinar or does anyone have any.
Salomon Davila: Additional ideas that they would like to attempt, for any employer outreach in October.
Wendy Shan: comment, this is Wendy i'm sorry very quick, this is Wendy from mission college, so we.
Wendy Shan: Successfully place to student in the internship this fall everything's moving really well and we do actually.
Wendy Shan: You know, back in summertime we all reach quite a few companies, and there are a couple of companies still looking for interns.
Wendy Shan: were not able to fulfill so I just want to let people know if you are having students who may be interested and.
Wendy Shan: They are interested in working with companies in their area either remotely or anything like that, please just shoot me an email and or.
Wendy Shan: Let us Solomon and chocolate, maybe pass that message to me, and I would love to make a connection make a referral, so you guys can have more opportunity for your students.
Salomon Davila: that's excellent yeah.
Chuck Eason: yeah Thank you.
Wendy Shan: Thank you, I do far yeah so far our students.
Wendy Shan: are extremely extremely happy with the project, they had was the company would place them, and you know as a matter of fact, I just had an early morning meeting with the company.
Wendy Shan: They have the intention of continuing working with immune spring, even though the project might be over there, thinking about a continue continuously hiring them they're very happy, so thank you guys for giving us the opportunity I really appreciate it.
Chuck Eason: that's great and that's what we like to see when we did the cascade that happened we had some the employers to hire him, and if you can document it those success stories so.
Wendy Shan: They can absolutely I would love to and then yeah we're very lucky we're in the Center of the Silicon Valley, so we have some more leads.
Wendy Shan: In case my colleagues in other colleges are interested, please let me know I would love to pass some companies named to you make the introduction so more more students can have the opportunity, working in startups that's older or the common, I want to make.
Salomon Davila: Thank you Wendy and.
Salomon Davila: and
Salomon Davila: you're actually queuing up the next phase of our meeting and that's a little bit of sharing of best practices and sharing out questions but um.
Salomon Davila: With that in mind, I just wanted to just come back to the outreach plan that we have for next week.
Salomon Davila: Again we're going to do a webinar, this is what I was referring to that they would fill out their name and and such to register, but in the message they'll also have like just contact me and that seems to be working so.
Salomon Davila: Employers that have reached out to us, I think Wendy mentioned some that either yourself or through.
Salomon Davila: I know I believe we forward a contact there in the Bay area as well you know folks signed up in it, I know it's a bit of a task, and thank you Wendy for for your email it's a bit of a task I knows, maybe, but.
Salomon Davila: it's frustrating but it's it's really a numbers game, and I think as best as you can explain your value proposition as a program and your students, the type of you know approaches that you may bring to your project then you'll you'll find a response anyhow so.
Salomon Davila: Just to transition to the next, or and the last thing is there anything else chuck I think I covered all the items, I just wanted to open it up for folks to share their status, if they would like to do that.
Chuck Eason: that'd be great yeah hear from everybody.
Salomon Davila: That, if you have like Wendy shared her well.
Salomon Davila: Is there anyone that would like to share any questions concerns or best practices that you may want to share with the group.
Wendy Shan: The only thing I want to share his little bit of hiccups was the workspace setup I will say as a faculty supervisor, you need to really be.
Wendy Shan: You know very stay on top of the work day I nine verification process.
Wendy Shan: Because the the hiccups we had is the two interns there I ny they feel in their part of their section one section to in in the i&i verification.
Wendy Shan: So they feel in their part, but the second part of need to be feeling by the Faculty supervisor so.
Wendy Shan: Unfortunately, the system road their approval process to other people in the system now send it to me so that causes some delay, you know of the.
Wendy Shan: Of the timesheet approval and things like that, so you know again you just need to stay on top of the communication with the students and.
Wendy Shan: megan megan is wonderful she's very helpful we raised the issues that she got are resolved immediately, so you know it just needs to be because it's new for me i'm not familiar with workday i'm pretty sure my colleagues are probably having the same.
Wendy Shan: Challenges so again, you know if anyone have any question I love to you know, maybe walk you through or something like that happy to help.
Chuck Eason: yeah it by law you're required to verify the two documents within three days of their first day of work.
Chuck Eason: And they allow you can do it by zoom so you can get on a call with the students, they can show you the.
Chuck Eason: thing that zoom my daughter just started a cal poly she's done in this last week, she starting a student project down there, and she had to do that when she logged in and show two forms of ID but yeah I think it's three days from the first day I get that done.
Salomon Davila: He is it's the Foundation onboarding process which is not, as is that trivial for sure um I just recovered already the employer.
Salomon Davila: supervisor agreement that needs to be in the folder when just covered a very important part of that that's the I nine form which validates some documentation of the students there's there's a.
Salomon Davila: You know there's.
Salomon Davila: This is a this is definitely a friction point in our in our process, even after a lot of hard work, students and employers.
Chuck Eason: The Community practice that I was showing you, I had the links there where there's there's a video you can watch a video and how do you go in to work day and do that I, and I and process, they have that on there if you need to review that.
Salomon Davila: i'll definitely send those out chuck's.
Salomon Davila: Good anyone else, want to just let us know where where they're at or challenges or ideas that would like to bounce off of anyone here.
Loren Kelly: I can give a quick update from West hills cultural war so i'm mainly focusing right now on recruiting employers and.
Loren Kelly: it's been a little bit of a slow start for me we're pretty rural out and the more we do have a naval air station there, though, so what my hopes was by getting getting to become part of this project was helping we don't have strong ties so hoping to kind of build that.
Loren Kelly: I do have a meeting with an employer next week, but i'm really hopeful that that turns into something.
Loren Kelly: And I just want to make sure, before I meet with that that there are a marketing firm and they do a lot of publication and just PR type of work that is OK, as long as they're getting it was 5% right of their annual income from God contracts.
Loren Kelly: For i'm 10 i'm project and.
Loren Kelly: I should, yes, clarify.
Chuck Eason: yeah the requirement is to either they have a phase one phase two or phase three contract or 5% of their revenues come from God contracts here.
Loren Kelly: Okay Okay, and then I have the student intern application and I have this flow chart but I don't all the other agreements.
Loren Kelly: And such, is there a Google drive with those missing.
Salomon Davila: You know I think I need the agreements.
Salomon Davila: of pride of you're going to repeat them, but there is a document, I believe, is attached to the newsletter that was sent out this past week, a document that some that looks like this, which is just really like a one sheet that you can edit it's editable.
Salomon Davila: Word document when you download it that you can put it in your own contact in here.
Salomon Davila: If.
Chuck Eason: I think yeah I think she's talking about the supervisor college you in works that agreement and I actually email that directly to all 10 colleges, so I can eat for that email to because I created the.
Loren Kelly: Customer each college.
Chuck Eason: ball forward that to you.
Loren Kelly: may have been shuffled Okay, I really appreciate that but yeah hopefully and then, when the adult Wendy I might reach out to her if that if that employer doesn't work out but yeah i'm hopeful to find some in our local area, so thank you guys for the support.
Marc Carson: Oh man, do we have a similar chuck to set for project, and he just sent out our recently that work site agreement is there a similar one for project nine.
Salomon Davila: You know, Alan may know more than the nine but we've been assisting calibrating there's this was mentioned there's some new folks.
Salomon Davila: they're getting up to speed of it, and I am not sure the total requirements that they may be meeting for these agreements it's somewhat dictated by the College so called right needs to indicate to us those documents and and how to collect them yeah.
Alan Braggins: yeah right now we only have the blank ones that they agreed to in the beginning, but with change of personnel i'll verify with Mika if these still work.
Salomon Davila: yeah they're they're them yeah here there.
Salomon Davila: So yeah these are college dependent or fiscal agent dependent.
Right.
Alan Braggins: And unfortunately, last week we had the people that foundation were on vacation so Solomon and I were unable to connect with them, so we will get to them this week, though.
Alan Braggins: it's all him and i'd be happy to let you know or Alan hancock is.
Marc Carson: somewhat similar to Laurens comments, so we just got through evaluating six different employers, for us, they range from an hour South and Santa Barbara to about 40 minutes north of San Luis obispo.
Marc Carson: And, fortunately, for us, we have one locally in town in Santa Maria just for logistics purposes it's closer might be better for us.
Marc Carson: And so we've got a down select meeting, based on the evaluation criteria early next week with the team at the school and then we'll we'll head right into getting the work site agreement with that specific company.
Marc Carson: You know some of the feedback we got obviously all six employers were once they figured out what we were talking about.
Marc Carson: because none of the employers really have a partnership agreement with the College so so that's actually a huge benefit to the school now because they're six small do D type companies various sizes.
Marc Carson: From super small to you know say 20 to 30 employers that now are aware that the school is interested in partnering so we're actually going to pursue some type of relationship with all six schools.
Marc Carson: Obviously, focus on the one the one that won the prize with the state internship.
Marc Carson: And then jump into that get those agreements in place and we've got notional projects established so we're going to look for specific students to address those projects.
Marc Carson: And that's going to match how we're going to recruit at the school for that down select process and then we'll obviously launching the facilitating the projects with the companies.
Salomon Davila: So, like a great plan.
Marc Carson: that's all I have, thank you.
Marc Carson: you're welcome.
Salomon Davila: And just to.
Salomon Davila: reiterate a bit it's important to if you.
Salomon Davila: Definitely this fall as you're getting yourself acquainted, to have the time with the employers establish the relationship.
Salomon Davila: identify negotiate the scope right set up for success, all those good things that really need to be our pre work I know many of you have been excellent students, that would.
Salomon Davila: Are aching to apply, however it's better to know the employer, as well as described know their projects, no, no, the project well.
Salomon Davila: Remember, this whole purpose was also an externship effort on your behalf, to to learn something you know innovative new.
Salomon Davila: Work with a company of some sort that's why we we kind of angle this as a we put you as consultants, in a way to end the framework frame it in that fashion, so that you can help them.
Salomon Davila: And then understand their needs and then, of course, meet the best students, as it was described nicely by Mark Thank you.
Salomon Davila: anyone else, like to share any updates or best practices, how to use their frustrations.
miguel: yeah this is me go from San Bernardino valley college um yeah we've been we've been doing outreach and we really started with our hopes up and we contacted spacex and jpl and.
miguel: We try to get the big names, but kind of some didn't even respond and then we we acquired various machine tools so.
miguel: Our relationship with them, they they leverage their their network and they were contacted companies on our behalf, but at this point, we visited.
miguel: visited a company in corona action industries and kind of they're the only ones that have entertained us and I kind of also says, I had spoken to to you saw them and.
miguel: talking to them at an angle, about how we could come in and alleviate or assist in a way and not be placed as a burden, somehow, and so we're kind of are driving that point, but at this point we're still kind of.
miguel: You know, really excited I wanted to be placed somewhere, but we still haven't found a home.
Salomon Davila: I did see your message me Oh, thank you and that's why we're doing this outreach next week to kind of re you know generate new leads in a new cycle.
Salomon Davila: And you know when it's a numbers game in some in some cases, so we'll keep on doing it.
Salomon Davila: Until we can help out, broadly speaking, but thank you for your efforts locally i've actually participated in some of your activities they seem well attended great advisory meeting you had and yeah I think you have a you're doing the right things so.
Justin Wallace: I can give a quick.
Salomon Davila: Yes, please.
Justin Wallace: Solomon and I have been working on a outreach plan over the past few weeks and we just launched it last week.
Justin Wallace: We have two employers who have responded so far so right now working on setting up another meeting with them to discuss the internship externship in greater detail.
Justin Wallace: we're very hopeful, because they are fairly close to the College So hopefully we can do the internship on site, but if they prefer to do it.
Justin Wallace: remotely we can work with that as well, so more to come, but as soon as we have those employers established will start working on the additional forms the student recruitment, with the goal of launching the actual internship in spring of next year, so.
Justin Wallace: A lot of progress, but also, I think, will participate on next week's call to see if we can get additional interest as well.
Salomon Davila: that's excellent Thank you just for.
Salomon Davila: For that effort in just to describe a little bit more there was.
Salomon Davila: A folder and I think in the newsletter many of you got that that I tried to.
Salomon Davila: Put you put the counties as best as possible, you have your access to your counties and beads there so that you can send a personalized message.
Salomon Davila: And that's what what was done college of the canyons send a message for the specific region and specific companies and just personalize it a little bit to the needs of the matching of that industry and so yeah I mean it takes a little bit of effort, and it can happen it can't work.
Salomon Davila: And some of you have also alerted me i'm not gonna mention whom but that I know some sometimes leads go cold that happens.
Salomon Davila: You know, maybe at the beginning, there was an opportunity, but maybe doors closed and they don't open, you know their emails or then that's you know that is the nature, as many of you know so.
Salomon Davila: Hopefully, we have more options for you more companies that you can look through that that maybe haven't responded in the past but but yeah it's it's a trial and error type of thing so keep at it that's as best as I can advise.
Salomon Davila: anyone else.
Wendy Shan: question, so how and when do the Faculty supervisor be paid, is that going to be wait until after the project is over, and could you quickly walk through the process well.
Salomon Davila: Alan and chuck correct me if i'm wrong but that's a that's a local decision, all together, and we don't get involved with that we just want to make certain that your sub agreement is executed that's basically, I think, to the extent of.
Salomon Davila: Our involvement to make certain that happens with a fiscal you know agent, which is Solano.
Salomon Davila: or kalb right after that that's a discussion between yourself and your advisor super your supervisor or administrator whom needs to set up their correct budget internally and do what they need to do to make certain that your time is compensated.
Chuck Eason: yeah the way, and when we had the cascade grant the previous one, I said up it.
Chuck Eason: We did a wasn't on a reimbursement basis we did an initial invoice to the college's for 10,000 which is 70 505 pair final invoice.
Chuck Eason: But what I did for the cadence project, we do not in a reimbursement basis, so your colleges can invoices at any time for any expenses, so they can pay you.
Chuck Eason: Now, for you know your time and it's invoices whenever they have expenses, so they can be your college kid invoices kiss monthly if they wanted to I can remember, if I put monthly or quarterly in the agreement.
Wendy Shan: What can we wait until the end of the project and per contract is, I believe it's $1,000 so can we just wait until the end of the contract by December student export of off boarding is completed, then we can just invoice in one.
Wendy Shan: Day to your college and that's how we get paid.
Wendy Shan: If.
Chuck Eason: It would make it easier on our end if you just did it all in one lump sum for the total amount, but if you need their college for cash flow purposes, one that you know get some money earlier, they can invoice earlier yeah.
Wendy Shan: that's my understanding correctly is, we need to work with our college to send an invoice of chocolate to to you and your college, for example, $1,000 at the end of the contract and then, once our college get paid, and then we will get compensated Is that correct.
Chuck Eason: yeah or your college might even pay you before they get compensated it's up to your call it, I don't know how you call it locally would want to handle it so they could pay you before they get compensated but.
Chuck Eason: that's something internal for each one of your politics.
Alese Campbell: Go check this is at least.
Alese Campbell: We have the.
cadence grant.
Alese Campbell: And built the College last fall and so what we had to do i'm just I don't know each call just different but we had to so we had the agreement with Solano college from shock.
Alese Campbell: For the Faculty stipends and so, then I had to do an mo you with the Faculty Union for stipends for the for teachers, give the dates and I just cut and paste a little bit about what they would be doing, and then, once the.
Alese Campbell: internship program was complete whatever data I put on there once it was complete, then I just sent an email it's complete you can.
Alese Campbell: Please process their stipend through payroll, but that was how it work locally at our campus so we did have to have something set up internally to be able to pay the Faculty a stipend so you might want to check into that because it took a little time to get that through.
Wendy Shan: thought it Thank you so much.
Sharon.
Salomon Davila: But again, the sub agreement about most important is to get that first, before any anything else.
Salomon Davila: Good anyone else I don't want to close the door anybody.
Salomon Davila: And if not, we thank you very much for joining us this month and giving us an update and letting us know what would help again we're going to send out some information for employers for next Friday, as mentioned.
Salomon Davila: will do that today, and then sometime next week to invite them to next friday's you would you're welcome to attend, if you like, you don't have to.
Salomon Davila: Since you know what this is all about, and we hope after that session we get several inquiries that we can provide for you in our next month's community of practice.
Salomon Davila: Thank you everyone for your time.
Loren Kelly: And i'm gonna hang on the line.
Loren Kelly: I.
Loren Kelly: just want to make sure.
Loren Kelly: Everyone else may not want to hear my question but i'm not sure i'm getting the newsletter that Charles talked about.