Salomon Davila: Welcome everybody for the Community practice meeting for the cadence project nine in project 10 group.
Salomon Davila: We have two groups represented here, this will be pertinent information pertinent to both.
Salomon Davila: Since many of the students and employers will undertake similar processes, my name is Solomon divergent welcome on the project coordinator to assisting char canal, and with the cadence representation at the state level at the governor's office.
Salomon Davila: For now i'm going to pass it over to check for any updates related to agreements in the project 10 project yeah.
Chuck Eason: Thanks so much, and so I mentioned, this is for both project nine and project tan so I give some updates for contract ads for project tan and.
Chuck Eason: Alan bragging who's the statewide director for advanced manufacturing my counterpart, we had to split up today because the governor's office scheduled or what's called a cross collaboration call today from one to two.
Chuck Eason: between all 15 of the partners under cadence so we decided to split it up and he's handling that meeting and I told him I would be here for this meeting, but.
Chuck Eason: Otherwise, he would normally be here for a community of practice as well, but for contracts, I just want to review a couple things in this will be similar all the.
Chuck Eason: Different hosts unity between the project nine and 10 so project in the fiscal agent.
Chuck Eason: Is my host college is Solano, Community college, so we have a master agreement with the governor's office, and then we have we're putting together 10 agreements.
Chuck Eason: With each one of the colleges participating in project 10 and then for project nine with Alan his host college for that project is calibrate.
Chuck Eason: So the agreements will be coming to calibrate to each one of the I think there's nine participate colleges, but just as far as the update have been working on trying to get all the.
Chuck Eason: Contracts so out we've got eight of the 10 in and we're just waiting, I think, for signatures from.
Chuck Eason: norco college so everybody represent norco here today, and then Sierra.
Chuck Eason: college, which I did get an email from them they're different process for that one, so they think we have eight of them signed just waiting for those two.
Chuck Eason: But for those of you who might be from norco Sierra you can remind your dean's to follow up on those contracts, and I want to share with you.
Chuck Eason: Can I share my screen solman.
Chuck Eason: So I was just to show you the contract.
Chuck Eason: let's see.
Chuck Eason: So this is the copy of the agreement agreements, I don't know if the agreement through calibrate will look the same but probably pretty similar because I sent them, this is the.
Chuck Eason: example, so I think they're using the same format for cab right as well, so this is the sub agreement.
Chuck Eason: That we have between salon kimmy College and the project 10 once and I just pulled up the one for West valley mission can be college here.
Chuck Eason: But the one thing I wanted to point out that we're going to have to do for next step is have what we call works and agreements, so if you go down to the scope of work.
Chuck Eason: exhibit a.
Chuck Eason: you'll see here this bullet item here, this has to do with the foundation of California Community colleges, is going to be the employer record on the career callous Program.
Chuck Eason: So we have a master agreement with them, and they are the employer of record, but before any of the internships can start.
Chuck Eason: We have to have what's called a work site agreement and i'll show you the.
Chuck Eason: sample works at agreement, a minute, so you see here, it says for virtual internships to participate colleges will be considered the work site.
Chuck Eason: So if you're doing it virtually like that's how we're doing a pretty much for project 10 project nine I think for advanced manufacturing a lot some of those might be in person.
Chuck Eason: But for ours, we have to have the participant college sign a work site agreement so that would be between Solano college and each one of the 10 participant in colleges.
Chuck Eason: And then, if that works, going to be done by students at the actual business there's another agreement called an external works at agreement, which is a three way agreement.
Chuck Eason: So that would have to decide between Solano, the participating college and whatever the business is.
Chuck Eason: So just want to point out, as part of the scope of work, so let me show you that works that agreement, we just got this from the Foundation, they updated it.
Chuck Eason: This is where it looks like so i'm going to be sending these out probably next week to all 10 of the colleges, so you guys can watch for that, but this is the work site agreement and, at the bottom, it has kind of a.
Chuck Eason: job description.
Chuck Eason: So this is the main thing they asked for skills and.
Chuck Eason: job description so i'll be filling in part of this job description and be kind of a generic one i've already started to work on that i'll be sending those out probably this next week so.
Chuck Eason: The foundation requires us to be done before the actual entered can start interests can start so just want to make sure that you're aware of that process so that's part of the sub agreement to have this works at agree with filled out.
Chuck Eason: So I don't know if I was confused as part there's all your three different Green is the sub agree, is it works at agreement, and then the external works at agreement if they're working actually at the business is there any cool stuff there be real quick any questions on that.
Salomon Davila: I wanted to add similar to project 10 which is described project nine.
Salomon Davila: With Alan and called right or receive, you will be receiving a similar set of documents exactly the same as a matter of fact, except instead of Solano it'll say calibrate.
Salomon Davila: And in similar to what chuck discussed there is a work site agreement that is attached to your your grant sub agreement and the bottom line is to alert your administration to make certain to get back to chuck into Alice these documents ASAP that's really the bottom line.
Salomon Davila: And for those in project nine who may have a employer down the line, where you're placing a student at that site that's only when that third agreement comes your.
Salomon Davila: way external works yeah where you essentially extend the risk to the employer and all that means is that the student if they were to get hurt they use the employers general liability insurance, instead of the schools that's.
Chuck Eason: yeah and I think the purpose is just for workers COMP.
Chuck Eason: that's why I asked for like job duty, so you know for the business entrepreneurship it's mainly to be office to work, you know we're doing market research are happening commercialization but I don't know for advanced manufacturing at the students are working around cnc.
Chuck Eason: machines or ladies and and workers COMP is going to be a higher rate for that type of thing.
Salomon Davila: So So yes, bottom line reminder administrators to respond to chuck and Alan ASAP regarding the agreements.
Salomon Davila: If any one here is from your internship offices they're very familiar with this process and mitigate this documentation with employers so.
Salomon Davila: reach out to them if you're not familiar with this process so that's coming, I know that called right is I saw the draft for these documents, they should be.
Salomon Davila: have already been sent out or will be sent out I may not have gotten copied on those communications, but I know that that has been already settled and will be going up soon calibrate.
Chuck Eason: middle other thing i'll mention you know they always takes a long time, every time I do this with 10 or 20 colleges, it takes a long time to get this together, because they have to go to my board they might have to go to your board.
Chuck Eason: The sub agreements, probably have to go to your boards for approval, but the work site agreement since it's part of that.
Chuck Eason: it's referenced in the seventh grade I probably don't have to do a separate board a job it's kind of up to your individual college is how they want to handle that but anyway, your dean's can work on that part of it.
Chuck Eason: And that's all I had really for updates and that i'm going to turn it back over to Sam because we have a couple.
Chuck Eason: kind of formal items to cover as far as their employer outreach to companies and then also the workflow process, but then, since this is kind of our first official.
Chuck Eason: can be a practice called and we're going to open up for kind of more Q amp a questions because you guys might have some questions and if those are just now getting started that i'll turn it back over to psalm.
Salomon Davila: Thank you turn.
Salomon Davila: yeah any questions on that agreement step, you know you know it's probably more confusion than clarification, probably but.
Salomon Davila: OK.
Salomon Davila: For today we're going to review a little bit of getting started with within your college and what I mean getting started is getting your planning together really.
Salomon Davila: Most of this planning, I know will be executed for a lot of you in the summer or fall so it's I know it's a little bit ahead, so let me share my screen I put the link in there.
Salomon Davila: we're going to jump to other things in a moment, but it's a good jumping off point to to review this one little process so that everyone's clear about what where we're at.
Salomon Davila: This is sort of the workflow that I think has been evolving through the work that chuck has led throughout the state and and with the Foundation and all the moving pieces that we have going on.
Salomon Davila: we're really here, developing a planning for communication of both students and employers and you'll see how we already.
Salomon Davila: started started already this one, the regional type of inclusion.
Salomon Davila: And webinars so we already started on this one, but, but you really would start, including your student recruitment plan that you may want to outreach to your students and do the application locally and select your students locally.
Salomon Davila: That takes some time, so that's really why we started here.
Salomon Davila: And i'll get to in a moment, so just to give you like a forward looking process we're gonna have a webinar next week for our employers.
Salomon Davila: And the idea is that we do, several of these more more than just one, but we do effort to like this one's a general one that's coming up next week.
Salomon Davila: Maybe a couple weeks after that potentially one of you wants to do a target or regional one with your specific program attributes, so you can tell me look here's my program here's my.
Salomon Davila: Students expertise, generally speaking, let's put something together that we will provide these skill sets to the this area, and so we can do real refinement to regional.
Salomon Davila: type of connections and do direct directly to specific companies versus doing an email blast of over 500 emails aren't forget how many ended up being.
Salomon Davila: So that's sort of where we're at this moment, the goal is to get you warm leads from this activity, so that you began essentially negotiating a your internships.
Salomon Davila: Some may work out some typically all have worked out if they if it's a warm lead more than likely they're going to be an employer, for your internship so i'm yet to see a very.
Salomon Davila: Like it's a pretty high rate of conversion to an actual employer, because then you can have to onboard them to a variety of things, including that works at agreement that we just discussed that's part of this process.
Salomon Davila: You need to negotiate the scope and describe the job itself the learning outcomes and other things like that that need to be included.
Salomon Davila: In the process.
Salomon Davila: Your recruitment process, I mean this is really up to the local institution, how they want to do that, I think, best practices.
Salomon Davila: has been to do a recruitment, where you raise awareness of your internship of your program and work with your internship office to develop an application I we do you have one that.
Salomon Davila: That we provide for you, that needs to be filled out at some point, and I see there's a question on it so i'm going to answer that in a moment, but this.
Salomon Davila: Your local process may include your own local APP application process and at some point you're going to select your two interns.
Salomon Davila: From that process and essentially at some point transition them into this application that that you see here in the chat and that you've seen in other places i'll bring it up again later on.
Salomon Davila: That application is really to start the process where we onboard the student pretty much you know further down the line, so you can have a pre application that's local just to you.
Salomon Davila: or not, you can use that link just has the application, because it includes relevant questions that I think that most of you would want to know.
Salomon Davila: And you can then do your selection from those submitted applications everyone here, that is a project lead.
Salomon Davila: will be getting a copy of those applications where you just approve or deny that application so let's say you get 10 applications you denied eight you approved to and those two are going to continue moving along the process that you see here once you approve those to.
Salomon Davila: The request is recorded on our end we do a deal with the background that chuck or Alan forwards to the respective agencies and then essentially the Foundation gets that final.
Salomon Davila: You know version of the student information there's some other steps that happened In between there we get the students mailing address I believe you also get the students.
Salomon Davila: I forget what other information we collect from the student not not anything nothing personal but, just like mailing address, I think, maybe phone number.
Salomon Davila: may be relevant I forget something else we do collect for the Foundation to to use to onboard them we don't use that in the application, because you know everyone is still applying but later on, is the student moose bow where we do collect more more information from from that process.
Salomon Davila: Now, so at some point, everyone has to use that link to just onboard their students anyways.
Salomon Davila: So yeah so once that's on we this internship starts and then a lot of things happen with work day, as some of you have seen with our last meeting and documentation for that how to do all these wonderful things and work day, which is.
Salomon Davila: You know, great great way to work.
Salomon Davila: Okay, so that's what we're at right, let me.
Chuck Eason: So much I mentioned real quickly on the god background check the governor's office I.
Chuck Eason: send them over to them.
Chuck Eason: This time before I think we've sent them quite a few and they might get overwhelmed they didn't send them to the counterintelligence folks through the God to review them so they really only want us to send the final selection so kind of you.
Chuck Eason: figure out those final two students that you want to do that, we can send them for the background check now if they fail, for some reason, we can send somebody else through.
Chuck Eason: We haven't we've only had a couple problems we sometimes there's usually issues if they're not us, citizens are.
Chuck Eason: We had a few that went to high school I can Pakistan or something that had to do more investigation so, but they do it doesn't want us to send a whole bunch of for background she's really kind of finally says what we're sending there so.
Salomon Davila: Exactly and so yeah so the application you.
Salomon Davila: By the way, you can do do a test application this have been to that, as a matter of fact, since that's a good point I think some people put the link on the chat i'll bring it up here so that you may take a look at it together.
Salomon Davila: So it should say cadence student internship application, I think, for project 10 folks several months ago, I may have used a previous version.
Salomon Davila: was a prototype where was the one that we use for cascade different grant your should say cadence student internship application your college should be listed here.
Salomon Davila: Please let me know in case, if it is not i'll clarify that first name last name, date of birth that's relevant for the background check student email.
Salomon Davila: optional phone number, here we do ask whether or not the student is allowed to work.
Salomon Davila: Just you know, for purposes again background check and, as I mentioned, this is just their application of experience skill set they may want to list for your this, by the way, all this goes to you to review.
Salomon Davila: As soon as as soon as they submit all this information, including their resume, so this is why working with your.
Salomon Davila: Local career Center or internship office or work experience specialist to work with your students with this application so they can submit it, including a resume would be of some educational importance or relevancy to your programming students at large, even if they don't get selected.
Chuck Eason: And i'll say the resume is very quite a bit I mean we had people that are applying the cascade grant that were.
Chuck Eason: You know, former military folks are coast guard, they were veterans and they had a lot of experience they had lot work experience, but then we have a lot of people who just you know, had.
Chuck Eason: The typical high school job so some of the people were you know your first or second year college students at their resume this it doesn't have to be extensive resume said he'd be you know basic or it could be, you know a lot of experience, but it doesn't have to be.
Chuck Eason: necessarily you know if they were you know just 18 1920 years old, they might not have a whole lot of experience on here.
Salomon Davila: Exactly, and you know it's it's a good learning tool nonetheless right because they're going to have to ask somebody to list them as a reference and.
Salomon Davila: For those of you who have applied to you know opportunities asking someone for reference it's something very personal and should be a learning experience to everybody to be able to help.
Salomon Davila: ask for resume reference from anyone, so you know it's a you know, I think it has elements that most of you can see, would be relevant to anyone's learning for employability in the general and beyond just this one internship.
Salomon Davila: When they submit this, by the way, they can send a copy to themselves, so you may tell them hey once you apply send me a copy of the application because.
Salomon Davila: that's up to you how you want to handle that or for their own copy, they can do that to themselves as well, once they submit I get a flag.
Salomon Davila: And that flag tells me to basically forward it to you, and what I mean to you, whoever whomever I have as the project lead at that at that school.
Salomon Davila: There are some schools that are listed here that have to a project nine project 10 project leads and there's three of you, I don't know if I can name them off the top my head I think it's a.
Salomon Davila: Delta, was it or.
Salomon Davila: You know what I need to check this for some reason right there's the title there's some colleges, I feel that are missing.
Chuck Eason: yeah I don't think it's not showing the project nine ones on there that looks well.
Chuck Eason: Before TIM was on there yeah, no, no.
Salomon Davila: No, this is this isn't correct.
Salomon Davila: I need to check that, let me check on one other place but yeah if there's a couple colleges in there that have additional.
Salomon Davila: Products so that's why I have to look at it before I send it so you may get it within 24 hours of students applications, because I have to review the correct project lead that's going to receive it.
Salomon Davila: yeah Thank you Wendy for mentioning the fact that it's not listed, let me double check on this because someone put that link on on the chat and I just want to verify it's the correct one because it was updated.
Salomon Davila: But i'm going to come to it in a different way, so a lot of you should have received a project nine and a project 10.
Salomon Davila: oops I think.
Salomon Davila: This is out of order.
Come back here.
Salomon Davila: lost the link here let's see here.
Salomon Davila: One second.
Salomon Davila: Technical.
Chuck Eason: I see we did have a couple of teams on the call death from BBC.
Chuck Eason: Great actually from norco to.
Salomon Davila: Sorry folks my windows are playing.
Salomon Davila: tricks on me here and.
Chuck Eason: I know how that goes when you're doing zoom we got too many.
Chuck Eason: windows 10.
Salomon Davila: I, for some reason, I think I may have closed window so i'm back here okay so good, so this is project, you did receive respective communications and put them in order so that I don't lose folks alright so we're back in order here.
Salomon Davila: Let me just refresh to make sure it's the correct one, so this is project nine those that are in advanced manufacturing, so please.
Salomon Davila: Those of you that are project nine take a look at this link.
Salomon Davila: This was sent out, I believe, earlier this month, and the reason why we're reviewing it now is because I can tell that many of you didn't open it.
Salomon Davila: So that's why we're going to review this here because there's a lot of very important information that allows a lot of you should really have at your fingertips, and then project 10, which is very similar, although it is.
Salomon Davila: Specific to project 10 and different links were specific to 10 are listed in this other communication as well, and if you find it in your mailbox just flag it and maybe put a little some thumb tack on it, so that you can review it.
Salomon Davila: So for each project there's a community of practice website where you should be familiarized with with each one of them.
Salomon Davila: This will launch an external link to the respective web pages, where we're going to be posting information that typically goes out on the monthly basis.
Salomon Davila: I believe there's video recordings on both of them both of them should give you access to this local college work plan which we're going to review in a moment.
Salomon Davila: that's something that all of you should be familiarized with relative to your specific college, including your colleagues, the folks that you may be helping you with further.
Salomon Davila: internship applications, or even internship management as we get going further along in the summit in the year.
Salomon Davila: So here's the application link that I was sort of worried about a little bit and both of these should have the application link yeah they both have them there.
Salomon Davila: That should be the correct one if if i'm not mistaken yep yeah so i'm sorry i'm sorry to call this out, but whomever put the link on the chat put the wrong link apologies.
Salomon Davila: The correct link it is so that was the old one that's what I was mentioning several months ago there was one that was out there floating in the ether somehow and i've been trying to correct all the links, so if you found it somewhere, maybe on one of our web pages.
Salomon Davila: Please let me know just sent me a private message to where you found that.
Salomon Davila: Because i've been trying to clean up where.
Salomon Davila: Where that might have been listed but here's the correct one.
Salomon Davila: And it has been corrected.
Salomon Davila: In the communications that were sent out.
Salomon Davila: And, and I believe also if i'm not mistaken in this little flow map I corrected it here, which is another one think after control not that anyone would access it here but.
Salomon Davila: I don't know how this works other.
Salomon Davila: And that is the correct one yeah, so I would bookmark this workflow I know it's really busy, but it will may help you later on, as we get going, so it was corrected there as well.
Salomon Davila: Okay, so good we're back in business so here, you should see your college and, as I mentioned there's three of you that are part of both projects, for which I need to review based on so it's it's a different application notice I do ask for the major.
Salomon Davila: These are the ones I was testing earlier your students are like your students are going to see this this, this is my auto field for the browser.
Salomon Davila: And, based on the major I can probably guess which project, it is right, so if it's you know manufacturing or cat or you know engineering or whatnot I can i'd say that's project nine.
Salomon Davila: If they say business entrepreneurship, you know of sorts accounting i'm certain that's going to be project 10.
Salomon Davila: So that's really why I asked for the major and there have to be that specific similar information as you saw previously.
Salomon Davila: yeah that was, I think that's The only difference for me to be able to discern the the one application yeah I don't expect the students to know which project your school is applying to.
Salomon Davila: So good there it is.
Salomon Davila: good enough any questions about the application link.
Salomon Davila: Just to jump back on this.
Salomon Davila: Communication part that I, provided the local college work plan which is located here you've seen this before and I hope all of you may find this useful for your purposes.
Salomon Davila: Where the College communication plan is what we recommend to be the first thing and, again, the reason why this is important is to.
Salomon Davila: expand your outreach to your local students to your local employers to your own college colleagues, to get them involved.
Salomon Davila: Even if it is just for two students, you may have up to 20 students involved in the process, both on the front end with the applications and even at the tail end.
Salomon Davila: When you present this back when your students those two that were selected may present this back to a group of individuals in your class or or department or your college, so it just helps it's a healthy way to just expand your outreach in your program and maybe even recruit students.
Salomon Davila: And you can see that we're in the next phase we're starting this next stage of direct contact to employer with developing of indoor of engagement and communications.
Salomon Davila: which actually you know what I think I skipped that one in the in one of the links, so I need to come back to this but developing a local communication plan, as well as the regional one that you'll see in a moment.
Salomon Davila: With either campaigns or your own advisory committee, so if you have advisors that are do D contractors, or may have advisors that may know, someone who has within the scope of employers that may that's your own network, obviously.
Salomon Davila: We all want to get you to this phase of an employer negotiation for the internship that takes some time.
Salomon Davila: that's really the you know where you interface directly with the employer and we'll work out details of.
Salomon Davila: The type of work that they need understand that well that that's part of your externship if you wonder why why this is called externship internships.
Salomon Davila: it's really that part right there the employer negotiation and pull your onboarding that's really your externship where you spend some time with the employer understanding their business understanding their needs, you know, in the future Community of practice.
Salomon Davila: meeting I cover things like requirements, how to list requirements technical requirements business requirements security requirements and do a little bit of that to help all of you who may not have innovate interfaced with an employer previously to serve them, you know students.
Salomon Davila: Anyway, so that's that's really the externship process and and that's really meant to be prior to even onboarding your students.
Salomon Davila: Because we want to make certain that either a your employers are ready to receive your students and that takes time.
Salomon Davila: or be to have the employee actually actually be part of the process of selecting your students, this is we identified chuck and I.
Salomon Davila: Through this process identify, this being a best practice of continual engagement, so if you want this to continue in the future with.
Salomon Davila: potentially the same employer or, for that matter, that employer to help you with future employers, including this individual or individuals in the process, it would help you get that scale.
Salomon Davila: Otherwise, if you don't i'm what we've seen, and this, this is just observations that this will be a one off once you do this, you.
Salomon Davila: You know move on and can leverage those relationships to really expand your outreach to employer, so if if that seems a little bit too much on your plate, even beyond this one.
Salomon Davila: You know engagement, I would encourage you to outreach to your local regional employer engagement director your RDS.
Salomon Davila: some of which are you on the line i'm sure are watching this as a recording because they can help and that's an effect part of the role that an RD may assist with to make certain that your program is continually engaging with employers and in a sustainable fashion.
Salomon Davila: truck anything related to that that may be, you may want to add.
Chuck Eason: I just gave us on the line with us today, but yeah the regional directors can assist with this process, and there have been a little bit familiar to of working in cascade previously as well, so.
Salomon Davila: Exactly So yes, best practices starts with leveraging all of your resources okay so let's talk about the the student recruitment and for that I believe, let me go back to the links that I shared with you and.
Salomon Davila: Oh yes, here it is, it was further down, he was in here, I thought I was literally losing my mind.
Salomon Davila: down at the bottom of this communication that both projects obtained, you should have project specific employer outreach and student outreach material that is down at the bottom of these communications so for the employer outreach you get a believe this is a PDF.
Salomon Davila: yep it's a PDF with the cadence logo, with some disclaimers at the bottom in a generic Community California Community colleges footnote here, in this case.
Salomon Davila: In some a blurb about the initiative and the idea is for you to take this PDF maybe have yourself or someone else help you edit this put your contact put your.
Salomon Davila: Schools logo and use this, if you like, as a template to reach to your employers right, so this would be something quick and easy that you can use for your outreach.
Salomon Davila: similar to the employer one there's a student outreach that's a little bit more, I think, student directed where the application link is right on the PDF the the correct one I think now it is the correct one again very simple introduction to the opportunity.
Salomon Davila: and your logo would maybe go here before you send that out to your to your class or to your alumni or whomever right, you can outreach this to as many individuals that you like, and then a little bit more information about the opportunity, including the application link again.
Salomon Davila: With a brief overview of the process, how there'll be working with you and an employer 75 hours for the internship.
Salomon Davila: May may receive credit right that's really a local decision, you would have to work out.
Salomon Davila: And just you know some positive aspects of working with employer this one's a project management marketing research, training outcomes and this one specific, I think, to project nine, oh no this is project 10.
Salomon Davila: yeah cyber security certifications and again a disclaimer here that we have for for both of you.
Salomon Davila: yeah and so project nine should have a think I skipped project not yet way at the bottom similar outreach and, if you look at the student outreach I made it specific to manufacturing, you know type of general applications so.
Chuck Eason: You can edit that to include whatever bullet items you think are pertinent for the advanced manufacturing.
Salomon Davila: The exactly and not both of you have access to this employer database, which I think this link I need to swap out there, we have a couple hundred more.
Salomon Davila: Employers although all of the ones that are here are in the new one, I haven't.
Salomon Davila: Added them to this one, although the new one was used for the communication campaign which will jump into a second.
Salomon Davila: But you once again, this is for you to research local employers and you can already start doing local outreach with individual contacts that you'll get here so again, if you want to type in like.
Salomon Davila: I don't know virtual.
Salomon Davila: As a keyword bunch of things come up.
Salomon Davila: You get a little description and then you can see, the company pops up and then you Double Click on the company you get all that information of that company so that's how you work with with this little tool.
Salomon Davila: And you can pick up if this company in and read about their abstract and read about their research.
Salomon Davila: Which this one doesn't really have one it is you can see it's to do.
Salomon Davila: but most do have some abstract.
Salomon Davila: Can we do this again.
Salomon Davila: I mean I don't know key word has a yeah all of all of them have that.
Salomon Davila: You can see how most do have a broader description of what they're doing.
Salomon Davila: And again, a Double Click that's how you work with this little interface, so I encourage you to do a little outreach and be specific and it takes a little bit of effort or.
Salomon Davila: But it's worth the the process okay any questions with the resources that are were sent out with these two communication links.
Salomon Davila: yeah you can bookmark these two because I think I well, maybe it's just my own personal opinion, but I think there's there's a lot of good stuff in here, this is this is wasn't meant to be just spam.
Salomon Davila: promise.
Salomon Davila: I know a lot of you probably receive a lot of spam from many other places, but hopefully this wasn't in spam, although it may be because it's from constant contact so.
Salomon Davila: Okay, good any any questions you put them on the chat.
Salomon Davila: Moving on to the next order of business and that's our communication strategy that we initiated with employers and the database that we have this is what went out and i'll put this in the chat I believe all of you receive this as well.
Salomon Davila: Although it wasn't directed to us, specifically, but I included all of you so that you had it in your mailbox.
Salomon Davila: And also register, if you have the time this is optional for you it's not mandatory for you to attend but.
Salomon Davila: This went out to again over 500 companies individual emails just describing a little bit about the initiative, a little bit about you know the governor's office.
Salomon Davila: itself cadence itself there's a nice little video that they can watch about the opportunity, and they can either request information or register for the webinar we have two ways that they can sort of follow up with us, if they do a request information they fill out a Google form.
Salomon Davila: That describes the initiative, a little bit, the same thing and for information same link to the.
Salomon Davila: You know, see zoom conference registration.
Salomon Davila: All we really need is their email, and if they want to put in any services that they would like any help with we record that, which would be a good little heads up for us if.
Salomon Davila: If they don't have the time for the webinar this is really if if they can't join the webinar we can still indicated they're interested in.
Salomon Davila: A follow up and how they want for us to follow up and what I I get a ping if anyone feels this out, and I would follow up with them with the respective project.
Salomon Davila: manager with chuck or Alan and do a little intake process and and make sure that this individual has the right information to move them along to one of our partner colleges.
Salomon Davila: On the other hand, if they were to register which we already have some registrations happening.
Salomon Davila: Tonight oh yeah.
Salomon Davila: They were registered they get the zoom.
Salomon Davila: Registration form that many of you are familiar with again description of the initiative.
Salomon Davila: Time and we collect just basic information like so as such, but nothing else relevant to like their interest or our follow up this is, of course, to attend next Thursday at noon.
Salomon Davila: we'll just do a general intro to cadence in general chuck and Alan would discuss opportunity in general to all of our college partners, what type of.
Salomon Davila: Industries and that may be linked to their interest and the whole goal here is to get them to that phase of showing interest telling us what they're interested in in a follow up in a warm lead, so that we can pass it on to one of our college partners.
Chuck Eason: You know just mentioned, you know the overall goal with this when I think yesterday and the database has.
Chuck Eason: This is specifically count for small businesses so is the small business, innovation, research, there's like 1700 awards and.
Chuck Eason: There was 584 unique companies, I think it went out to buy know project nine will be doing some separate outreach to because you might be working with some larger manufacturers so.
Chuck Eason: That might be something you guys are doing directly to So these are all the smaller you know, probably 20 or fewer, but most of them are probably you know the one to five to not more than 10 employees these small companies.
Salomon Davila: And for those that didn't open the.
Salomon Davila: The email yesterday or today, they will get an another version or the same version but it's a reminder, I think, on Tuesday and then i'll do one more outreach, I believe, on Wednesday or know that Thursday morning to remind folks and then and then we'll see who shows up.
Chuck Eason: yeah and it's kind of a funnel approach you know if we have 584 we're hoping 20 or 30 or show up for the informational webinar next Thursday.
Chuck Eason: And then we're supposed to each do 10 companies 10 for project nine and 10 per project 10 so we get 20 or 30 and then least say, half of them are interested we'll see how many we get.
Chuck Eason: Exactly that's the hope anyway.
Salomon Davila: Yes, so multi prong approach but that's our communication strategy so far, including the local one you saw the local pdfs that I recommend that if.
Salomon Davila: You know that you can use this template So hopefully that you find them useful if you want.
Salomon Davila: You just want the digital assets, the links of the logos because your production team can do a better job than I can i'm not offended be glad to.
Salomon Davila: Send that I believe the restriction is you just have to include the disclaimer at the bottom, as you see, in some of the productions that you see out there, the respective to your college.
Salomon Davila: And so that way you can you can do your outreach as well.
Salomon Davila: Any questions with the employer outreach so far.
Salomon Davila: so good.
Salomon Davila: we'll probably have more things to do on our plate next week.
Salomon Davila: Just a reminder to recap, if you haven't met with your administrator yet make sure to alert them have an upcoming if not already received.
Salomon Davila: So agreement that you that your college needs to respond back to either Solano, or calibrate respectively, and that will sort of establish your.
Salomon Davila: Accounting protocols within your own internal college, so that you can get your project in order, whether.
Salomon Davila: It be structuring a faculty load assignment or for the summer or fall, whatever that may be that that really is on on the College to do that with their accounting protocols obviously second is to start getting together your communication plan to employers.
Salomon Davila: specifically to to your local outreach as well as your local outreach to students with a similar application, one thing that I kind of glossed over in this link for for the students.
Salomon Davila: Is you can include.
Sorry.
Salomon Davila: In this student outreach.
Salomon Davila: Digital.
Salomon Davila: You know, are you can include in here more information about your local process like a deadline, which is what I would recommend these are do here's application, these are due at the end of July.
Salomon Davila: For example, so that you can do your own internal planning and internal processes put your own deadline in here, I should have included that in the template I did not.
Salomon Davila: Or, if you have your own process, you can just delete the application link and just do your own thing and then those students that get selected from your process, eventually, they have to fill out the link and transfer that over anyhow so either way can work, hopefully, for all of you.
Salomon Davila: Anything else chart.
Chuck Eason: No, I think those are the two big main areas who want to cover the workflow and the outreach efforts we have going on at that the rest of the me we get about 15 minutes left maybe we could just open up to some q&a people have some other questions yeah.
Salomon Davila: yeah there was a typo Thank you Margaret I we did catch that many times and trust me many times I failed to.
Salomon Davila: Correct it so.
Salomon Davila: That is a little bit of.
Chuck Eason: It should be phase two and phase three and just as a refresher for you.
Chuck Eason: This is more specific for project 10 advanced manufacturing can work with these companies, but they might work someone different but.
Chuck Eason: A phase one grant is around demonstrating feasibility some new innovation so they might be, at the level where they're doing a bench top prototype or simulation or something.
Chuck Eason: And that's usually like a $250,000 contract to the god, and then a phase two once they demonstrate feasibility.
Chuck Eason: Of the bench top prototype then they would go on to do, maybe a field prototype or they're actually testing where their innovation is out in the field if it's a soldiers in the field, or in a hospital.
Chuck Eason: or whatever it might be and that's usually up to a million dollar contract and that's where they'd have enough money for full time people and then phase three, which was what that was supposed to be.
Chuck Eason: Phase three is where they're actually commercializing that technology or innovation so that's where they have to find.
Chuck Eason: Customers partners investors to actually get it to market and for this project you'll see the term dual use technologies.
Chuck Eason: The deal D is very interested in first solving their problem, and then they like to see that that you also have another market for it and other commercial opportunity where they call it dual use.
Chuck Eason: Thanks so that's a big part of our project for project 10 is helping with the dual use commercialization you first are going to solve the.
Chuck Eason: problem, but then help find other customers that this can be used for Christian the Deity likes to see that those.
Chuck Eason: Other markets are investing in the technology so it's not the god, the only one that's keeping the technology alive so that's what they call dual use technologies and that's a big part of this grant.
Salomon Davila: Thank you any any general questions from anyone.
Salomon Davila: it's just open Q amp a session.
Joshua O'Neal: Get can I get a this is joshua from barstow Community college.
Joshua O'Neal: How you doing i'm i'm sorry I must have just glazed over when you were explaining about the webinar on the third now is that directed more for the employers you guys are trying to recruit for this program or is that something we all need to attend for recruiting.
Joshua O'Neal: students.
Salomon Davila: Good question is definitely directed to the employers that we have in the database that we know as chuck was mentioning these God ciber and str firms that are kind of in that.
Salomon Davila: realm of wanting to be a full blown supplier to the god so that's what we're targeting because they're interested, they should be interested in becoming a full blown supplier to the god, and they need help, because most of them are small companies.
Salomon Davila: You feel free to attend you don't have to it's definitely not directed to students most definitely, although it may be informational to them if they want to learn about you know just you know how this works.
Salomon Davila: I would definitely encourage you to invite any employer that you think meets these qualifications again someone that wants to be a do D supplier.
Salomon Davila: and work with a do D, I would encourage you to pass along that registration and either the registration to the webinar or, as I mentioned in in the.
Salomon Davila: What was sent out to them.
Salomon Davila: You just fill out that information.
Chuck Eason: How are we going to record it next week, too, so if there's employers that can't.
Chuck Eason: Make it and you find somebody who's interested will have the link probably posted on the Community of practice sites so, then they could go view later on to learn for the informational webinar so if they can't make it next Thursday.
Chuck Eason: I will have that recorded as well, but yeah you're not required to attend you're welcome to if you want to be targeting the employers.
Joshua O'Neal: No yeah no I appreciate it you explained it there, I just didn't know if I totally missed the punch line that hey this is put it on your calendar, so thank you.
Salomon Davila: yeah feel free to join us if you'd like I will see how many folks show up, I mean.
Salomon Davila: we're just getting started, and it may not, you know, but if you want to do something specific for your area josh up there.
Salomon Davila: I can do a little quick zip code search and and zoom into just those God several companies, and then we can do something together for for bar barstow later on the summer to do an outreach with your program logo, maybe your Program.
Salomon Davila: And then invite them to register for something specifically to you i'll be glad to help you out with that.
Joshua O'Neal: yeah yeah because we have the Marine corps logistics base at Fort irwin army base right next to us, and then I hoping to utilize their suppliers to capture are.
You.
Salomon Davila: yeah all of you here are surrounded by such suppliers and I would encourage you again that's why that link to the search is there, so that you can you know do a little bit of investigation on on the database.
Salomon Davila: And yeah and but definitely would love to work with individual colleges to do individual outreach efforts for your specific program for your specific students, for your specific area code like we can get that that pretty dialed in.
Chuck Eason: yeah each of you probably have somebody you reach I think even like norco I think he is the the naval I came from the name of the program there I think in norco to that.
Ashley Etchison: yeah we have the naval warfare Center.
Chuck Eason: yeah naval officer yeah.
Salomon Davila: Exactly and if there's no employer, specifically in your zip code, I would encourage you to find like the nearest you know, five or six or maybe even 12 zip codes around your school or yeah.
Salomon Davila: zip codes are very too small, I think most most zip codes are very.
Small.
ml021: Small Solomon i've done the search and there's nothing in the central valley area zip codes it's either the bay area or la for us.
Salomon Davila: you're sitting in you should get.
ml021: dead Center the central valley there's I found nothing so far.
ml021: I sent out some emails now responses.
ml021: Oh.
ml021: Okay, fine start recruiting.
Salomon Davila: yeah I know there's actually mean you may have to go down Where are you in La hancock because it.
Salomon Davila: or don't.
ml021: Know we're not we're in midair i'm at our Community college number one.
ml021: Just became the Community college.
So.
Salomon Davila: I may have to help you out a little bit and look at that area specific i'm not as familiar.
Chuck Eason: And we did you know for the cascade project was still going on the previous we did them all virtually so there were colleges that we're.
Chuck Eason: Working with you could be in northern California, working with a company down in La or something too, so you can do it virtually we're in the Bay area too, so if you can't find one work with physically you could do one virtually.
Salomon Davila: yeah that's why we're doing this as chuck Benson collective late for all of you, because some of you may have you know, as was mentioned specific local employers that you may want some may not, hopefully with all of this through this process over the next month or so.
Salomon Davila: More than a month we'll get you know we're crossing our fingers to at least 20 employers this way when it's all said and done, at least that last time it kind of worked out like that so.
Salomon Davila: But with you know post, you know Kobe and all these other things, who knows how how things are, are going to happen, but we'll get to keep on trying.
Chuck Eason: One thing i'll mention two of this program is starting to get some attention both of cascade one which we're finishing up in this new cadence one the governor's office has let us know that.
Chuck Eason: they've heard from the god like air force and others today.
Chuck Eason: This is a great program and they're they're asking why are other States doing this type of internship project and connecting with the Community colleges, so it started getting some attention.
Chuck Eason: And I just put in a idea for a project for sustainability after these and to for getting some additional funding, so I think once i've gone through it previously have been happy with it.
Salomon Davila: cool Thank you great questions any any others.
Chuck Eason: i'm just kind of curious have you on the line when are you planning, I mean, since this runs through August.
Chuck Eason: We just have to have each one of the projects do 1010 companies until of 20 students but are some of you thinking about starting in the summer or most you trying to wait to the fall or somebody you want to just wait till.
Chuck Eason: Next spring I guess where i'm curious anybody, first of all anybody trying to get this started during the summer or mostly working waiting to the fall to keep going in this.
ml021: Personally, guarantee i'm teaching summer school so i'm tied up yeah.
ml021: All till I get to it.
yeah.
Joshua O'Neal: I think i'm going to start some vetting this summer, but a really focusing on in the fall okay.
Ashley Etchison: yeah same for norco in the spring yeah.
Linda Tran, DVC: yeah it's just another vc same plan to possibly recruit.
Linda Tran, DVC: The spring during the summer, but we put the students in the fall and spring, because we want the students to be active, at least for the fall or spring, so we have that timeline to work with them when the company.
Chuck Eason: that's great we hope you guys have after the start whenever you want to you started summer, if you want to eat club that I think most of you saw that will be starting in the fall.
Wendy Shan: And chuck and Solomon I have, I have a question, so if I find out, there are many companies around the area code of our college, should we.
Wendy Shan: You know, we have a list of the the company from a database should we all reach to them, or should we direct that information to you guys to reach to them.
Salomon Davila: Well, the i'll be glad to help if you give me the list of zip codes and companies to say hey I, like you know, this is my area that I would like to focus on.
Salomon Davila: Provide if you can like a logo of your college and maybe a blurb of your program and I can just send you know, similar to what it looks like to you know, a constant contact just to them.
Salomon Davila: And you know or, if you want to like a webinar style that maybe you want to host something specific.
Salomon Davila: You know you'd let me know, and I can work with you for your specific outreach and i'm here as a resource to help all of you achieve that these that work plan that that list that's listed there.
Salomon Davila: And so, if you give me a heads up like you know, maybe we can start planning planning it or you already have the zip codes listed either way, let me know and i'll be glad to follow up and help you out.
Chuck Eason: Wonderful thanks.
Wendy Shan: So much.
Chuck Eason: yeah i'd like to see ultimately the responsibility we want to push on to the colleges so ultimately it's your responsibility to do the recruitment, but we're here to help and work through that process, but we want you guys to take it that on the ultimate responsibility but yeah.
Salomon Davila: Exactly I mean we have the templates set up, you know it's you know it's a little bit of help on your site to identify the zip codes are companies and i'll be glad to put a constant contact to good use.
Wendy Shan: Wonderful Thank you.
Salomon Davila: Any other questions.
Salomon Davila: Thank you, everybody for your time today hope everyone has a great long weekend and enjoy it relax a little bit catch up with everyone and i'll see you next month.
Thanks a lot, thank you.